COSHH is the law that requires employers to control substances that are hazardous to health[1]. You can prevent or reduce workers’ exposure to hazardous substances by:

Contractors Terms & Conditions | Printable PDF Version

All Four Seasons Ltd 6 Stoneleigh Park Road Ewell Surrey KT19 0QT

Principal activity of the undertaking

Design, supply and installation of climate control equipment which includes heat

pumps, fixed air conditioning, service and maintenance.

Safety Officer: Jamie Leader

1.0 Introduction

1.1 Health and Safety at work etc. Act (1974) was set up to provide a

legislative framework to [...]]]> HEALTH & SAFETY AT WORK POLICY

All Four Seasons Ltd
6 Stoneleigh Park Road
Ewell
Surrey
KT19 0QT

Principal activity of the undertaking

Design, supply and installation of climate control equipment which includes heat

pumps, fixed air conditioning, service and maintenance.

Safety Officer: Jamie Leader

1.0 Introduction

1.1 Health and Safety at work etc. Act (1974) was set up to provide a

legislative framework to promote, stimulate and encourage high

standards of health and safety practices whilst at work.

1.2 The HSW Act places the responsibility for safe practice on the

employer with the co-operation of the employee.

2.0 General Statement

2.1 All Four Seasons Ltd fully appreciates and accepts its responsibilities

under the HSW Act.

2.2 It is the policy of All Four Seasons Ltd that all works are carried out to

the highest possible safety standards to ensure that the risk of accident or

injury to its employees or members of the public are minimised.

2.3 All possible assistance and training is given to employees and

operatives to enable proper working and practices to be carried out. All

employees and operatives of All Four Seasons Ltd are expected to

comply fully with all safety notices and procedures and to act

responsibly at all times.

2.4 A copy of the HSW Act is available upon request from the registered

office.

3.0 Safety Officer

3.1 The duties as Safety Officer are carried out by Mr Jamie Leader. Where

necessary these duties will be deputised to name individuals acting on

Mr Leader’s behalf.

3.2 All matters pertaining to health and safety should be addressed to the

Safety Officer.

4.0 Responsibility

4.1 Although ultimate responsibility for safety lies with the Directors of

the company, all employees will inevitably share some of the

responsibility.

4.2 Whilst on site, if no member of management is present, the most

senior engineer will assume responsibility for the safe working

practices on that site. This means that all operatives must be fully

conversant with safety procedures and guidelines.

4.3 It is the responsibility of all employees/operatives, whether on site or in

the office to bring to the attention of the Safety Officer and breach of

safe working practices, safety standards or any misconduct to lead to

accident or injury.

4.4 Employees have a duty under the HSW act (1974) to take reasonable

care to avoid injury to themselves and to others by their work activities.

5.0 Review of policy

5.1 To improve the safety and working conditions a continual review and

enhancement of our policy is necessary. Meetings are held regular

intervals to discuss the improvement of old procedures and the

implementation of new ones.

5.2 Seven days notice will be given for the safety meeting and

recommendations should be forwarded to the safety officer prior to the

safety meeting.

5.3 Should emergency discussion concerning safety be necessary, the safety

officer will make themselves immediately available either verbally or, if

required, in person.

6.0 Guidelines

6.1 All employees are made aware of the various Health and Safety leaflets

available and are fully conversant with manufacturers operating and

safety manuals for all the equipment used.

7.0 Inspection of Plant

7.1 Before any plant or equipment is issued for use, it is inspected by the

Safety Officer, or when on site by the designated safety

representative, to ascertain its safe condition.

7.2 Before any equipment is used it should be checked to make sure no

damage has occurred that may lead to injury or accident. Any item that is

considered unsafe should not in any circumstances be used, and the

Safety Officer is to be advised immediately.

7.3 Any unsafe item is to be visibly marked ” NOT TO BE USED” and

where possible rendered temporarily inoperable.

7.4 Safety inspection of equipment will be made at any time. All

equipment must be looked after and stored appropriately to keep it in

good condition.

7.5 Tools will be serviced at regular intervals to ensure correct operation.

8.0 Protective Clothing

8.1 All protective and safety clothing necessary will be issued by All Four

Seasons Ltd.

8.2 It is our policy that all employees wear the necessary protective

clothing.

8.3 Any additional need for safety clothing or equipment should be

forwarded to the Safety officer.

8.4 Employees are charged with looking after their protective clothing.

This is provided for employee benefit. The HAW (1974 Act requires

employees not to Interfere with or misuse anything provided to protect

their health, safety or welfare in compliance with sections 7 and 8 under

the Act.

9.0 Accident Reporting

9.1 All employees and operatives of All Four Seasons Ltd will immediately

report to the safety officer any accident or injury, no matter how

minor. The accident will then be recorded in the accident book.

9.2 Any entries in the accident book will be discussed at the next safety

meeting with Regard to eliminating its re-occurrence.

9.3 It is a legal requirement that under certain circumstances the Local

Authority Environmental Health Department of the Health and Safety

Executive to be advised of incidents. To this end an Accident Report

Form will be completed where appropriate.

9.4 For reporting of diseases or dangerous occurrences forms F2508A or

F2508 are to be used respectively. Copies can be obtained from the

office.

10.0 Training

10.1 Whenever a new item of plant or equipment is issued, training in its

operations and function will be given.

10.2 Refresher courses will be given at appropriate intervals.

10.3 All new employees are made aware of our general policy on

operational procedures and our health and safety policy. Training is

given on all aspects the employee is to be involved in.

11.0 Site Procedure

11.1 Whilst on customers premises, due regard will be made to the safety of

others. No equipment, tools or materials are to be left in walkways or

areas of traffic.

11.2 Particular attention should be paid to ensure no obstacles are placed in

the way of fire doors, designated escape routes or other safety

equipment.

11.3 Trailing electrical leads must be kept to a minimum and secured

where possible. Warning signs or markers should be used to

highlight hazards.

11.4 Always wear safety hats on site.

11.5 Smoking is not permitted whilst handling any flammable or semi

flammable substance.

11.6 Alcohol must not be consumed during working hours.

11.7 No employee or operative will be allowed to work whilst intoxicated by

alcohol or any other substance.

11.8 Before leaving site, make sure everything has been left in a safe

condition. Storage of items such as gas welding/brazing equipment must

be in designated Areas.

12.0 Smoking

12.1 Smoking has an effect on individuals and their surroundings. Passive

smoking is now accepted as medical fact and as such due respect must

always be given to Colleague’s health and that of the general public.

12.2 It is All Four Seasons Ltd’s policy that smoking is not permitted on

company premises.

12.3 Whilst on site the smoking policy in force at that time on the site

will be adhered to.

12.4 At no time is smoking permitted if it compromises health and safety

procedures or guidelines.

13.0 Conclusion

13.1 Safety is an attitude and should be applied to all aspects of work

activities including driving, carrying plant and personal hygiene.

13.2 Only by the full co-operation of all concerned can we attain and

maintain the highest standards of safety that we all aspire to.

13.3 Any breach of the above or of the HSW act will be a disciplinary

offence.

14.0 Control of Substances Hazardous to Health (COSHH)

14.1 The Control of Substances Hazardous to Health Regulations 1988

(COSHH), were introduced to lay down the essential requirements and

sensible step by step approach for the control and safe use of hazardous

substances found at the workplace.

14.2 All Four Seasons Ltd will comply fully with the COSHH regulations.

14.3 In our normal duties we come across chemicals that are classified as

hazardous to health. All these chemicals have been assessed for risk, the

list and findings are available from the safety officer.

14.4 When dealing with these chemicals the correct procedures must be

adhered to and the appropriate protective clothing worn at all times.

Appendix of Reference to Persons and Organisations

i) ”All Four Seasons Ltd” and ”The Company” refer to All Four Seasons Ltd,

6 Stoneleigh Park Road, Ewell, Surrey. KT19 0QT

ii) ”Employee” refers to all individuals wholly or partly employed by All Four

Seasons Ltd.

iii) ”Operative” refers to any person or persons working on behalf of All Four

Seasons Ltd or otherwise engaged on business for the company or acting

under their Express written instruction in any manner.

iv) ”Site” is to be defined as any property not belonging to or being leased by

All Four Seasons Ltd upon which the company has been directed to

undertake work of any nature.

v) ”Customer” refers to any person or group of people who are or represent

the organisation directing All Four Seasons Ltd to undertake works of any

nature.

This policy has benefits for the company in terms of operating [...]]]> INTRODUCTION
This Environmental Policy is designed to give practical measures designed to ensure
that All Four Seasons Ltd:

1. Thinks about its environment.
2. Decides what it wants to do.
3. Works out how to do it.
4. Actually does it.
5. Corrects anything as it goes along and incorporates new ideas.
6. Reviews its plans for the future.

This policy has benefits for the company in terms of operating efficiency and
importantly on the bottom line, in terms of profitability. It will help by:

1. Public accountability, openness and public perception of All Four Seasons
   Ltd;
2. Reducing operating costs through recycling and waste minimisation of
   existing resources;
3. Development through the effective use of existing resources and suppliers;
4. Increased efficiency, by using current resources and fixed overheads more
   efficiently;
5. Benefits which may allow new clients, customers, or suppliers to be attracted
   to All Four Seasons Ltd;
6. Compliance with the growing number of environmental laws and regulations
   now being introduced so keeping the business on the right side of the law.
   This policy has been introduced as an extension to the existing health and safety
   policy. It has been tailored to our company’s needs.

AIM
All Four Seasons Ltd can design, supply, install and maintain equipment. Our main
purpose is to supply climate control products to external customers across the UK. It
is our aim to reduce the environmental impacts of our business and to operate in an
environmentally responsible manner. This policy describes how we will achieve our
aims.

RESPONSIBILITY
This environmental policy applies to all of our operations including management,
office services, sales and delivery. The Directors are responsible for ensuring that the
policy is implemented. However, all employees have a responsibility in their area of
the business to ensure that the aims and objectives of the policy are met.
We will ensure that resources are available to enable us to achieve our objectives and
targets.

OBJECTIVES
Currently, we aim to:

• Reduce the generation of general paper waste, cardboard etc;
• Set up a recycling area for paper, cardboard, plastic, etc;
• Look into our utility suppliers to see if savings can be made in that
  area;
• To get other energy saving items incorporated into the business i.e.
  light bulbs etc;
• Inform all our customers and suppliers of our commitment to reducing
  our environmental impact.
• Wherever possible order vehicles with LPG or dual fuel.

TARGETS
To achieve our aims, we have set ourselves the following targets:

• Inform all customers and suppliers about our environmental policy and
  all new customers and suppliers.
• Set up recycling area for paper, cardboard, plastic, etc;
• Define good housekeeping and ensure all employees receive
  appropriate training. We shall also incorporate this training into the
  induction programme for new employees.
• Introduce a system where we can reduce the amount of waste that we
  dispose of that is not recycled.

Progress against these objectives will be monitored through our company
management meetings.

COMMUNICATION
This environmental policy is available on request. If you wish to obtain a copy of
would like to discuss our progress against our objectives.

The Enhanced Capital Allowance (ECA) scheme is a key part of the Government’s programme to manage climate change, and is designed to encourage businesses to invest in energy-saving equipment.

Why was it introduced?

The Government introduced the ECA scheme in 2001 to encourage businesses to invest in low carbon, energy-saving equipment. As [...]]]> What is the ECA scheme?

The Enhanced Capital Allowance (ECA) scheme is a key part of the Government’s programme to manage climate change, and is designed to encourage businesses to invest in energy-saving equipment.

Why was it introduced?

The Government introduced the ECA scheme in 2001 to encourage businesses to invest in low carbon, energy-saving equipment. As part of the Climate Change Levy Programme, it’s designed to help the UK reach its Kyoto target of reducing carbon emissions by 20%.

Climate change is becoming one of the biggest threats to our planet’s environment, and the biggest cause of this is carbon emissions produced by burning fossil fuels. Around half of these come from businesses and industrial processes, so it’s important that efforts to reduce emissions focus on these areas.

There are three ECA schemes which provide enhanced tax relief for spending on equipment which has environmental benefits: energy-saving equipment, water-efficient equipment and low carbon dioxide emission cars. This website focuses on energy-saving products and technologies.

What does the ECA Energy scheme involve?
The scheme provides a tax incentive to businesses that invest in equipment that meets published energy-saving criteria. The Energy Technology List (ETL) details the criteria for each type of technology, and lists those products in each category that meet them. It is managed by the Carbon Trust, on behalf of the Government, and has two parts:

• The Energy Technology Criteria List (ETCL), which is reviewed annually as part of to ensure that it reflects technological progress. It sets out the qualifying energy-saving criteria for each class of technology. See how the energy-svaing criteria have changed over the years.
• The Energy Technology Product List (ETPL), updated at the start of each month on this website, lists the products and technologies that are eligible for an ECA.

The ETPL also contains details of the maximum claim values for qualifying products which comprise a component in a larger piece of plant and machinery, whch does not itself qualify for ECAs.

Key Features of the ECA scheme

• Open to all businesses that pay UK corporation or income tax, regardless of size, sector or location.
• Provides 100% first-year capital allowances on investments in energy-saving equipment against taxable profits of the period of investment.
• All the products listed on the ETPL must meet the energy-saving criteria, published in the ETCL.
• Only spending on new and unused energy-saving equipment can qualify for ECAs.
• Capital allowances are available for spending “on the provision of” plant and machinery. This can include certain costs arising as a direct result of the installation of qualifying plant and machinery such as; transport of the equipment to the site, and some direct installation costs. Please refer to the Claiming an ECA section for more information.

If so, you should read this.

The European Union’s F-gas Regulation No 842/2006 became law on 4 July 2006.  This imposes obligations on “operators” of this equipment from 4 July 2007 that you should know about. F-gases include HFCs, which are the commonest refrigerants [...]]]> Does your business use air conditioning, heat pumps, or refrigeration?

If so, you should read this.

The European Union’s F-gas Regulation No 842/2006 became law on 4 July 2006.  This imposes obligations on “operators” of this equipment from 4 July 2007 that you should know about. F-gases include HFCs, which are the commonest refrigerants in use today. The Regulation aims to minimise emissions of these gases, which affect global warming if they escape into the air.

User responsibilities

“Operators” are defined as the people or organisations that have actual power over the technical functioning of the equipment. The legal responsibility for compliance with the Regulation lies with the operator. Any equipment small enough to plug in rather than have to be permanently wired is likely to be excluded from the requirements, other than an overall requirement to prevent leakage and to repair any leaks as soon as possible.

For stationary refrigeration, air conditioning and heat pump units over 3kg charge (6 kg if hermetic), operators must

• Prevent leakage, and repair any leaks as soon as possible
• Arrange proper refrigerant recovery by certified personnel during servicing and disposal
• Carry out leak checks to the schedule shown below
• Ensure that only certified competent personnel carry out leakage chec
• Maintain records of refrigerants and of servicing

For non-stationary equipment (e.g. mobile units on trucks) and any other products containing F-gases, operators must ensure that appropriately qualified personnel are used to recover gases, as long as this is feasible and not excessively expensive.

Leak checking schedule

The checking (to be done in a way to be defined in detail by the EC) varies depending on the amount of refrigerant  in the system, as follows:

• At least annually for applications with 3kg or more of F-gases (unless the equipment is hermetically sealed, in which case this goes up to 6kg)
• At least once every six months for applications with 30kg or more of F-gases
• At least once every three months for applications with 300kg or more of F-gases
• Leakage detection systems must be installed on applications with 300 kg or more of F-gases, and when these are in place, checking requirements are halved
• If a leak is detected and repaired, a further check must be carried out within one month to ensure that the repair has been effective

Maintenance and servicing records

Operators of all stationary systems containing 3kg or more of F-gases must maintain records including

• Quantity and type of F-gases installed, added or recovered
• Identification of the company or technician carrying out servicing
• Dates and results of leakage checks, specifically identifying separate pieces of equipment containing 30kgs or more of refrigerant

It is the operator’s responsibility to ensure that the relevant servicing personnel have obtained the necessary certification, which shows that they understand the regulations and are competent.

How to know how much F-gas is in the system

The system should be labelled with this information, but if not, there is an estimate calculator on the Defra/DTI web site.

Need to find out more?

Much of the detail of the requirements has not yet been set (such as what constitutes a competent person, or what form the records should take).  However the DTI has set up a website with Frequently Asked Questions, up to date Guidance and a copy of the Regulation at www.dti.gov.uk/innovation/sustainability/fgases/page28889.html.

You can also register at the ACRIB website for regular updates, and brief overviews of other current legal requirements. www.acrib.org.uk

The European Union’s F-gas Regulation No 842/2006 became law on 4 July 2006. Here is a brief summary of its

requirements for the UK’s Refrigeration and Air Conditioning Industry, which come into force (unless otherwise stated) on 4 July 2007. (F-gases include all HFC refrigerants, such as R134a, R407C, and R410A.)

Equipment operators

If you operate stationary refrigeration or air conditioning systems, you must prevent leakage and repair any leaks as soon as possible. You must arrange proper refrigerant recovery by certified personnel. If you operate other products including mobile equipment, appropriately qualified personnel must be used to recover gases as long as this is technically feasible and not disproportionately costly.

You must ensure that only certified competent personnel carry out leakage checks, and that these are done to the laid down schedule. The European Commission (EC) will establish standard leak checking requirements. Where leakage detection systems are used on large systems, these must be checked at least annually.

You will need to maintain records of all refrigerants in equipment with a charge of 3kg or more (if hermetic, 6kg or more). You must keep a specific record identifying equipment containing a charge of 30kg or more.

Contractors

You will be affected by minimum requirements for training and certification of companies and personnel involved

in installation, maintenance, servicing, containment, and recovery activities. By 4 July 2008 at the latest, the

Government will establish training and certification requirements based on EC requirements. It is hoped that these will be linked to existing requirements relating to handling of ozone depleting refrigerants (e.g. R22).  Special interim requirements will be put in place between 4 July 2007 and 4 July 2008 regarding minimum training requirements.

All EU Member States have to establish reporting systems to acquire emission data where possible. You may

have to help implement these systems.

It should be noted that you might be asked by operators to accept some of the operator’s responsibilities under an appropriate contract.

Stylish, slim and elegant, these popular heat pump wall mounted units are designed for single rooms.

Indoor units have a clean, aesthetic design and are small but mighty and shorter in length than competing units, helping them blend into any room.

These models are ENERGY STAR qualified, meaning they save you money on [...]]]>

Wall Mounted Heat Pump Unit

Stylish, slim and elegant, these popular heat pump wall mounted units are designed for single rooms.

Indoor units have a clean, aesthetic design and are small but mighty and shorter in length than competing units, helping them blend into any room.

These models are ENERGY STAR qualified, meaning they save you money on your utility bill.

Ideal for spaces requiring additional capacity but are limited on space., the flexibility of the variable speed compressor helps systems adapt to shifts in heat load by additional guests or afternoon sun.

Extremely discreet, with only the grill showing in the ceiling.  Latest fan technology distributes the conditioned air evenly throughout the room.  Ceiling cassette systems provide both heating and cooling and are popular in commercial applications such as offices, conference rooms, restaurants, night clubs and bars, as well as new construction appartments and [...]]]>

Ceiling Cassette Systems

Extremely discreet, with only the grill showing in the ceiling.  Latest fan technology distributes the conditioned air evenly throughout the room.  Ceiling cassette systems provide both heating and cooling and are popular in commercial applications such as offices, conference rooms, restaurants, night clubs and bars, as well as new construction appartments and homes.

This type of system consists of a number of air handling units (possibly up to 40) connected to a modular external condensing unit.

Diagram of a typical VRF/VRV System

The refrigerant flow is varied using either an inverter controlled variable speed compressor, [...]]]> What is VRF?
Variable refrigerant flow (VRF) also known as variable refrigerant volume (VRV).

This type of system consists of a number of air handling units (possibly up to 40) connected to a modular external condensing unit.

Diagram of a typical VRF/VRV System

The refrigerant flow is varied using either an inverter controlled variable speed compressor, or multiple compressors of varying capacity in response to changes in the cooling or heating requirement within the air conditioned space.

• A sophisticated control system enables switching between heating and cooling modes

• In more sophisticated versions the indoor units may operate in heating or cooling mode independently of others

• This latter arrangement offers huge potential energy savings when heating and cooling are required simultaneously in different zones

• This type of system requires no internal plant room space and offers great flexibility through the many types of air handling units available

• Applications vary from office, retail, hotel, luxury apartments, industrial, new and retrofitted buildings

Ducted Air Conditioning Systems are the state of the art in heating and

cooling the whole building.

They are very efficient compared to traditional heaters and by using the right sized air conditioner for your project, with correct zoning and design are even more efficient than ever before.

Ducted systems are very quiet, with [...]]]>

Ducted Air Conditioning System

Ducted Air Conditioning Systems are the state of the art in heating and

cooling the whole building.

They are very efficient compared to traditional heaters and by using the right sized air conditioner for your project, with correct zoning and design are even more efficient than ever before.

Ducted systems are very quiet, with the noise inside being less than normal background noise. This is because the main air handling is installed up inside your roof cavity, with long ducts connecting it to your rooms.

The ability to switch zones off when not in use is another attractive feature of a ducted system. Generally bedrooms in the day are not used frequently so they can be simply switched off to conserve power.